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5 Great Reasons to Upgrade Your Office Equipment Today

Posted Tue, June 17, 2014

Perhaps you’re hanging onto that ancient printer because you don’t want to spend the money to replace it. Maybe that copier owes its continued presence in your office to a mistrust of modern technology. Or possibly you’re just resisting out of sentimental love for a piece of equipment that’s served you well over many (too many) years. Whatever the case, new, efficient office equipment can save you time and money, reduce your load on the environment, and spare you the regular crises that come with a nearly senile machine. 

New equipment helps you reduce revenue waste.

Unfortunately, many businesses erode their bottom line with inefficient office technology. The Gartner Group reported that printers, copiers and fax machines waste 1 to 3 percent of company revenue every year. Moreover, about 17 percent of all printed pages get wasted, while printer ink is, ounce for ounce, more spendy than the famously ritzy Chanel No. 5. Since old, outmoded office equipment is often responsible for such waste, it behooves any company to upgrade to new, efficient technology.

You’ll increase office efficiency.

President Obama has called energy efficiency "the cheapest, cleanest, fastest energy source." You don’t need to wait for space-age technological advancements to reduce your office’s energy load. Instead, you can simply install newer, cleaner equipment that maximizes output and minimizes energy consumption. Moreover, new equipment invariably falls prey to fewer glitches, jams and snags. Updating printers and copiers can help you process jobs more quickly and cleanly, while subbing in new computers and other technology will help reduce unexpected crashes and unsavory situations in general.

Cut spending.

Today’s modern, eco-conscious mindset is being met with an increasingly green technology industry. In other words, because people are looking for energy efficiency, new technologies are offering greater and greater energy savings. Discarding your outdated setup could help you save as much as 30 to 40 percent on energy costs. Use that extra funding to grow your business, invest in more energy-efficient equipment, or – no judgment – get that fancy coffeemaker.

Streamline your ordering process.

Streamlining your office equipment does more than save on energy or bills, though. It removes the chore of having to order ink and toner refills from multiple suppliers, which can be confusing as well as a hassle. (Your office manager knows what we’re talking about.) Instead, you can use a service like OneSource to manage your office printing and copying needs. That way, your machines will work together seamlessly, and you’ll never again worry about which machine needs servicing or refills.

Do your part for the environment – and boost business.

Going green is great for our friend Earth – but it’s no secret that a green image is also good for business. Increasingly, people are researching the companies they buy from and contract with to ensure they’re ecologically up to snuff. According to the Natural Resources Defense Council, 42 percent of trees go to making paper, and paper companies are among the most egregious contributors to global warming and water pollution. So, yes, conserving this resource a financially and ecologically sound decision. Plus, reducing general energy consumption lessens the load on power grids and curtails reliance on fossil fuels. Where could you go wrong?

Give your dusty office equipment a fond farewell – and infest in equipment that will cut energy use and costs and help you continue to grow your business. 

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Tags : upgrades , office , energy efficiency