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6 Ways Multifunction Printers Advance the Workplace

Posted Sun, June 18, 2017


As a busy office manager or IT professional, streamlining the workflow of your office and providing employees with the most convenient and up-to-date equipment is key to working efficiently while also producing a quality product.

Multifunction printers (MFPs) are the perfect office addition to create an advanced environment. We've mapped out some of the ways these printers are just what an office needs to reach peak efficiency.

1.  Multiple Devices in One Saves Time

An MFP is a printer, a scanner, a copier, and a fax machine all in one device. This eliminates the hassle of using three different machines for different projects, saving employees valuable time on everyday tasks. With an MFP, the employee can print, scan, copy, and fax – on one machine, at one time – making multitasking a breeze.

2.  Creates More Office Space

Because an MFP has multiple devices in one, your office won’t be overcrowded with machines and large devices. Create more office space for desks, chairs, and community spaces instead of cramming one more machine in the corner.

3.  Saves Energy

An MFP needs only one cord as a power source. According to HP, MFPs conserve 30% to 80% more energy compared to the energy needed to power four machines. Keep office space more environmentally friendly, without using extra energy for day-to-day tasks. Check out our blog for more information on the benefits of going green in the workplace.

4.  Reduces Waste

When using multiple different devices to print, copy, scan, and fax, one must also purchase many different types of toner cartridges for each to function properly. MFPs only rely on one set of cartridges to function, which means you can accomplish tasks quickly without having to constantly change and reorder cartridges. This significantly reduces your office’s carbon footprint.

5.  Inventory Management Simplified

Because MFPs combine several machines into one and only require one toner, the inventory only needs to be managed for one device. This saves an office manager a lot of time, and eliminates the task of organizing different items for different devices.

6.   Long-Term Savings

Overall, MFPs are extremely cost-effective. MFPs save an office money in many ways - from saving on inventory to cutting energy costs. Multifunction printers might have a higher initial purchase cost, but will save your business money in the long run.

Multifunction printers can make the life of the office manager, IT professional, and everyday employee much simpler, while also reducing business costs. One example of a state-of-the-art multifunction printer  we distribute is the Xerox Versant 180, and we go under the hood of this device with Xerox in our blog. Visit our Managed Print Services page to learn more about how One Source can help your business cut costs and streamline your printing. 

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