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How Print Management Services Can Enhance Your Cybersecurity

Posted Thu, January 25, 2018 by Array

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Cybercrime is the fastest growing type of crime in the United States. According to an annual report by Cyber Security Ventures, cybercrime is predicted to cost the world around $6 trillion by the year 2021. This cost includes stolen money, ransom fees, the value of intellectual property loss, stolen personal and business data, business disruption, investigation, and more. To combat cybercrime and protect your company’s data, many business offerings, such as print management services, have increased their cybersecurity defenses.

The wrong printer could be the Achilles’ heel of your cybersecurity

Printers can serve as an easy entry point for hackers. For example, in February 2017, a hacker caused 150,000 printers to print a security warning. The hacker entered the business’s systems through an unprotected port and printed a document telling owners to close the vulnerable port to protect their data.

Through unsecured printers, hackers have a variety of opportunities to infiltrate a business’s digital network. For example, hackers can breach a printer’s system to access data stored on the printer’s hard drive as well as sensitive information being sent from a computer to the printer. Today’s printers have expanded access to a company’s digital landscape. A connected printer can touch many aspects of your online data—from information stored in the Cloud to your part-time intern’s tablet and even past your firewall.

How your print management service can protect your business from cybercrime

Fortunately, there are ways to protect your business’s digital data from hackers. At OneSource, we partner with companies like Xerox who are at the forefront of data security. Through the proper print management service, your cybersecurity will be fortified to protect data from any digital breach. There are many ways to protect your business from hackers, each pairing with a secure print management service option.

Use printers with security features

Printer manufacturers are now creating printers that come fully loaded with a variety of security features. HP printers, such as HP Enterprise and HP Pro models, have the capability to detect and stop attacks in real time. HP Enterprise models can even heal themselves from cyberattacks as the breach is occurring. These printers monitor operating codes, firmware, memory, and network connections to continuously protect the device from breaches. 

Xerox has their own cybercrime prevention system coined ConnectKey® Technology. With this system, Xerox protects digital data through protection of all printer access points (including in-person and online connections), Firmware Verification tests through McAfee® security, secure release of documents, password authentication for print, scan, and PDF access, encrypted storage, and live notifications of attempted breaches.

Protect your cloud with storage access authorization

First and foremost, change the password to your cloud storage system. A common mistake that hackers take advantage of is the continued use of the same password. It is important to have a different password for every business login—and these passwords should be changed at least every six months.

Another safety precaution to take is setting up two-factor authentication for Cloud access. A code can be sent to a cellphone which will unlock your account in combination with the regular login. Other options include email, fingerprint, or security question verification.

Encrypt your files

When sending sensitive information, always encrypt the file and the printer drive it’s stored on. This serves as a second wall against hackers. Encrypted files are codes that hackers cannot decipher. If a hacker manages to access your printer’s network and intercept a file, the contents will be illegible.

Protecting your company’s digital database is an important task. It requires vigilant monitoring and tough security measures. OneSource provides a variety of managed print and workflow solutions paired with a large inventory of Xerox and Hewlett-Packard printing devices to keep your office productive and your data protected. Contact our office to speak to our team about how to best protect your data with a print management service.

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