When you look at copier costs, whether a copier rental or purchase, it's advisable to look at the quality of images as well as specifics on how they function, how often they need repairs, etc. Today, most companies, large and small, are looking for solutions that effectively merge all of their printed and online data. This is why we offer our eCopy solution that allows all print and digital information can be stored and accessed easily.
Scanning documents can be time-consuming, depending on the number of documents that need to be converted to digital files. For large scale projects, some companies will outsource the assignment when it's not an ongoing portion of doing business. While many documents are sent and saved via digital files today, there are occasions where scanning an older document might be necessary and you don't want to sacrifice the quality of the picture when converting the file to a digital or online image. Every scanner works a little differently and some of their capacities might not be identicle. The following tips are useful no matter which type of equipment is used.
3 Tips For Scanning
Select Highest Resolution. For text documents, the highest resolution will often be the best in terms of saving the image so that all of the details can easily be seen. In cases where the hard copy of the image will no longer be available, and the only copy will be the digital file, it's important that the integrity of the image is preserved. A higher resolution will often mean that the image uses more storage space.
Verify Quality. When scanning a document, most desktop solutions will verify the quality of the scan automatically, opening a window on your desktop to let you know the scan was completed with an indication of its quality or a warning when the image is not 100%. Scans that flag or don't register as high quality should be opened and checked before saving. They can easily be re-scanned at this stage.
Photo Scanning. Scanning old photographs or any type of visual image is slightly different from scanning text. There's obviously more detail in the image. Changing the resolution to 300 DPI for 4x6 images generally works best. The DPI can be increased for larger images.
These 3 tips can get you started to creating great quality scans for business and personal use.